PROGroup | Transport Fleet Audit

PROGroup · Driver Training & Compliance

Transport Fleet Audit

Audit operator controls, records and the physical condition of tractor units and trailers. Complete a separate unit and trailer inspection for each asset sampled.

129Audit checks
0Completed
0Critical concerns
0Open actions

Audit details

Complete the audit information before reviewing the fleet.

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Fleet register

Add one row for every tractor unit and trailer included in the review.

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Type Reg / asset ID Make / model VIN / chassis In service? Operating centre Maintenance provider Inspection interval Next inspection due Annual test / MOT due Status

Transport systems & records review

Review the records and controls against the operator’s licence undertakings, maintenance plan and applicable requirements.

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Operator licence & governance 6 checks
A001 · Are the operator licence details, authorised vehicles and operating centres current and consistent with actual operations?

Audit method: Licence record; vehicle list; operating centre records

A002 · Are licence undertakings and relevant conditions available to the transport team and reflected in working procedures?

Audit method: Licence undertakings; procedures; staff briefing records

A003 · Are changes to vehicles, operating centres, maintenance providers and responsible personnel controlled and recorded?

Audit method: Change log; correspondence; approvals

A004 · Is a suitably qualified Transport Manager nominated and actively exercising effective control?

Audit method: TM nomination; management records; interviews

A005 · Are responsibilities for vehicle maintenance, defect decisions, record retention and escalation clearly assigned?

Audit method: Role descriptions; procedures; sample records

A006 · Are vehicles used only for authorised operations and within applicable weight, dimension and use restrictions?

Audit method: Fleet list; vehicle specifications; operational samples

Maintenance planning 6 checks
A007 · Is there a current maintenance schedule for every active unit and trailer?

Audit method: Fleet maintenance planner; sampled asset records

A008 · Are planned inspection intervals defined for each asset and aligned with the operator’s maintenance arrangements?

Audit method: Maintenance plan; operator licence commitments; asset history

A009 · Are inspections booked early enough to avoid overdue inspections or unsafe continued use?

Audit method: Forward planner; booking records; overdue report

A010 · Are new, hired, borrowed or newly acquired vehicles entered into the maintenance control system before use?

Audit method: First-use checks; acquisition records; system entries

A011 · Are annual test / MOT dates monitored and renewals arranged in time?

Audit method: Test due report; certificates; booking evidence

A012 · Are safety recalls, manufacturer campaigns or known defects identified and addressed?

Audit method: Recall checks; manufacturer notices; completion evidence

Inspection quality & sign-off 6 checks
A013 · Do inspection sheets identify the asset, inspection date, mileage / hours and inspecting person?

Audit method: Recent PMI records for units and trailers

A014 · Do inspection records cover relevant safety-critical areas in sufficient detail?

Audit method: Sample inspection sheets; inspection standard

A015 · Are defects found during planned inspections clearly graded and linked to repair decisions?

Audit method: Inspection defect list; repair orders

A016 · Are inspections signed or electronically authenticated by a competent person?

Audit method: Inspection sign-off; competence records

A017 · Are required inspection records retained, retrievable and protected from unauthorised alteration?

Audit method: Record system; retention process; sample retrieval

A018 · Are quality checks carried out on inspection standards and the work of external providers?

Audit method: Quality reviews; provider audits; re-inspection samples